A Christmas celebration with space for everyone

An inclusive Christmas celebration starts being prepared before you book the space. Teams can bring together people with different accessibility needs, preferences and availability. Getting to know them helps you choose a format where participation is comfortable.

Review participation conditions

Gather the necessary information discreetly and explain what's planned. The schedule, location, travel and type of activity can determine who can attend. Providing information in advance allows you to identify possible adjustments.

When choosing your teambuilding activity, consider physical demands, languages and ways to participate. It's worth adapting the proposal so it doesn't depend on standing in the centre of the group, consuming alcohol or performing a movement that some people can't do.

You also need to review the meal and space: dietary options, access, signage and areas where people can chat with less noise. Specific needs should be confirmed with your providers and recorded in the day's organisation.

Ask questions that help prepare the meeting

When gathering confirmations, offer a discreet way for people to communicate attendance-related needs. Request the information you need to organise, with clear and limited use for this purpose. Then share with your providers the conditions they need to address. This preparation helps you adapt the proposal before decisions are finalised.

It's also useful to explain how the activity will work: whether people need to move around, work in groups or follow instructions in a particular language. People can prepare better when they know what's planned. If someone needs an adjustment, it's better to discuss it in advance and consider an appropriate response within the format you've chosen.

Review the complete experience

Accessibility should be considered throughout the day: arrival, use of spaces, activity and departure. A suitable room can become uncomfortable if transitions are poorly planned or information is unclear. Reviewing the route with your providers helps you spot these situations. The same applies to breaks and informal time, which are also part of the celebration. Confirm with each service provider that they understand the agreed adjustments and how they'll be applied during the different moments of the day.

At elmeetingpoint we prepare the proposal according to your group and can coordinate your complete celebration. Tell us about the needs to consider from your first conversation.

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